Quick Reference: Common Tasks
Someone new joins the key team
Admin panel → Board tab → expand Team → fill in name, role, bio, and upload a photo → click Add.
New photos to add
Admin panel → Media tab → expand Gallery → find the right gallery section → upload the image with a caption and alt text.
Opening hours change
Admin panel → Hours tab → update the times for the relevant days → click Save Hours.
Bank holiday or temporary closure
Admin panel → Hours tab → type a message in the Hours Notice field (e.g. "Closed on Monday 5 May — bank holiday") → click Save Hours. Clear the notice when it's no longer needed.
Add a business to the directory
Admin panel → Directory tab → fill in the business details → set the expiry date (typically one year from now) → click Add.
Renew or remove a directory listing
Admin panel → Directory tab → find the business → click Edit to update the expiry date, or Remove to delete the listing.
Add a job or service listing
Admin panel → Jobs tab → fill in title, category, description, and expiry date → for Jobs/Gigs, set the fee → click Add listing. Tick the push notification box to notify subscribers.
Renew an expired listing
Admin panel → Jobs tab → scroll to Expired Listings → click Renew next to the listing. This extends it by 30 days from today.
New promotion to advertise
Admin panel → Promotions tab → expand Offers → click + Add item → fill in product, price, and note → click Save offers.
New event to announce
Admin panel → Promotions tab → expand News & Events → click + Add item → fill in title, date, and description → click Save news.
Seasonal stock has changed
Admin panel → Promotions tab → expand Seasonal → update or replace the entries → click Save seasonal.
Upload new board minutes
Admin panel → Board tab → expand Documents → select year and month → choose the PDF → click Upload. It appears on the Board page automatically.
Cancel a board meeting
Admin panel → Board tab → expand Meetings → find the date → click Cancel. It will show as cancelled on the Board page.
Upload a video
Admin panel → Media tab → expand Videos → give it a title → choose which page it belongs to → select the MP4 file → click Upload. It appears on the chosen page automatically.
Put a video in a specific spot on the page
Admin panel → Pages tab → select the page → type <!-- video:Title Here --> where you want it → click Save. The title must match the video title from the Media tab → Videos section.
Embed a YouTube or other external video
Copy the embed code from the video site → Admin panel → Pages tab → paste the <iframe> code where you want it → click Save. Privacy protections are applied automatically.
Edit page text
Admin panel → Pages tab → select the page → edit the text → click Preview to check → click Save. Use the ? button in the toolbar for a Markdown cheatsheet.
Change the phone number or email
Admin panel → Board tab → expand Site Config (owner only) → update the phone or email → click Save settings. The change appears everywhere on the site automatically.
Deploy the latest changes to the live site
Code changes pushed to Codeberg deploy automatically within 60 seconds. To force an immediate deploy: Admin panel → Settings tab → expand Server (owner only) → click Deploy now.
Lock or unlock a user account
Admin panel → Settings tab → expand Users → find the user → click Lock or Unlock. Locked accounts can't log in.
Change your login method
Admin panel → Settings tab → expand My Account → add, reset, or remove authenticator apps, security keys, or YubiKeys.